|Now that you have
decided to add the excitement of a Laser F/X performance to your
show (or are considering it), here is some important information
that you will need:
In order to be fair
to all of the people who wish to book our show, we have certain
policies regarding show bookings as follows:
We prefer to do
bookings via E-mail so we have all the necessary information
on file, and so that we can respond promptly when we are
away from home.
We book our
performances on a first-come, first-served basis. We
recommend booking at least 60-90 days in advance,
especially for popular dates so as to be sure that we will
be able to perform at your event.
We do accept Last
Minute Bookings at reduced rates subject to being
available for the event. A last minute booking is
considered to be a show booked 7 days or less before the
You may book a
show on a "tentative" basis. There is no
cost or obligation but a tentative booking only gives you
the "right of first refusal" on that date.
If another client requests that date, then we will contact
you and you usually have 24-48 hours in which to confirm or
decline the date so that we can make it available to others.
We rarely accept
bookings more then 6 months in advance. This is to
allow us the flexibility of arranging tours so we will not
have to return to Canada in the middle of a tour to perform
If you are a new
or out of town client, we may require you to pay a deposit with the
booking. Deposits are non-refundable if the
show is cancelled or postponed due to circumstances beyond
our control as we
could have performed at another show if yours is
cancelled or postponed. Returning clients may be
required to pay a deposit depending on the show
If your show is postponed
or cancelled, you may reschedule if we will be available on
your alternative date. Postponed and re-scheduled
shows may be subject to additional fees.
Due to draconian
regulations and paperwork in the USA, and the limits placed
on our artistic expression
by those regulations, we do not offer our show
services in the USA or it's territories. Our show is
available in any other country worldwide with certain
Our rates are very reasonable
and are the lowest in the industry due to the compact and
advanced technology we use in our shows. Here are some
guidelines on our rates which are subject to change, and which
may have to be adjusted to suit the circumstances of your event.
Our rates are divided into two areas:
which covers the cost of the equipment and services provided.
cover such items as custom programming, transportation, accommodation,
Our rate for the standard show
system with SpecScanDPSS-Pro projector, solid-state laser,
controllers, hazer and support equipment are shown below.
Rates for other systems or types of shows must be quoted on a show-by-show basis -
Applies to non-holiday bookings of one night shows (1)
$ 550.00/show plus expenses (4)
650.00/show plus expenses (4)
750.00/show plus expenses (4)
$ 500.00/show plus expenses (4)
600.00/show plus expenses (4)
$ 700.00/show plus expenses (4)
$ 400.00/show plus expenses (4)
Friday - Saturday
$ 500.00/show plus expenses (4)
Discounted rates apply
to "Last Minute Bookings" made 7 days or les before the
event [subject to availability] - please inquire.
1/ The regular
rates shown here apply to non-holiday bookings. Premiums
may apply for holiday shows such as New Years Eve, Valentines,
Easter, Canada Day, Halloween, etc. Please inquire for
Additional show days in the same location are charged for at 50%
of the first show's rates depending on how much set-up and tear
down is required between performances and the security
arrangements at the venue - please inquire for details.
Prices shown are in Canadian dollars for shows within Canada and
in US$ for shows outside of Canada.
2/ New clients
are those clients booking us for the first time. The higher
rate reflects administrative costs and a fee for programming
your logo into our system. Once we have your logo
programmed, we keep it on-file for future events and you are
considered to be a returning client.
clients are those who have booked us for at least one
performance before. We will have your information and logo
on file for your show.
cover such items as custom programming, transportation, accommodation,
meals and per-diem as required and are charged for at
cost. See the expenses section
below for more details.
5/ The special
School/College rate is available for shows where the amount of
laser coverage is limited to 3 hours of show time. Topically
this is from 20:30 to 23:30 in schools or from 23:00 to 02:00 at
College/University events that are licensed [hours can be adjusted
to suit your needs and party schedule].
While our rates are
the most affordable in the industry, they my still be out of
reach for some smaller events, especially where air-travel is
involved. In this case, we recommend that promoters seek a
Friday of Sunday night club date, in conjunction with the
Saturday night main event. This way, the cost of the
expenses are split between the two venues making the overall
cost per venue lower.
We like to give back
to the community however we are constantly approached to do charitable
shows. We can only accept a limited number of bookings for
these kinds of events. Our standard policy is to charge
50% of our usual performance fee plus expenses at cost for
events that benefit a registered charity.
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Expenses cover such
items as custom programming and out-of-pocket costs for
transportation, accommodation, meals, etc. They are
charged for at cost and are generally paid for direct to the
vendor except where we are providing the service and pay for it ourselves.
We can provide
custom programming [over and above your production company logo]
such as laser versions of flyer artwork, sponsor logos and animations. Rates
vary depending on the amount of artwork, digitizing and programming
required - please inquire.
For shows that we are driving to and transporting all of the
equipment in our van, transportation charges are as follows:
Within 100 km
radius of Hamilton, Ontario - No charge
More that 100 Km
distant from Hamilton, Ontario - $25.00/100 Km measured in
one direction. Rates may be subject to change in the
event of drastic fuel price hikes but are never changed once
an agreement has been reached. Example rates for some
cities would be:
[300 Km X $25/100 Km =] $75.00
Km X $25/100 Km =] $ 125.00
[600 Km X $25/100 Km =] $150.00
For shows that we are flying to, we charge for the plane ticket
at cost. Our travel agent in Ottawa is well trained and
always finds us the best deals. She accepts bank
transfers, money orders or credit cards [via her 800 number or
fax] in payment.
We usually travel via Air Canada or Tango as they offer the most
generous checked baggage allowances. We can travel by
WestJet within Canada however, their baggage allowance is low
and their excess baggage rates are high. Often the
combined cost of the ticket and baggage on WestJet is about the same
When flying, the system is packed into three cases [Projector
and laser, controller and docking station, and gym bag with
personal effects]. Excess baggage charges may apply at the
whim of the airlines depending on how full the flight is.
It is our policy to fly out the day before the show [Friday
afternoon/evening for a Saturday show]. While this
increases accommodation costs slightly, we have found that due
to flight cancellations/delays and severe weather conditions, it
is best to arrive early rather than disappoint your audience
when the unexpected happens.
Flying out the day before the show also allows us to rest and
acclimate to the local time zone as well as be available for
media interviews or promotional events the afternoon/evening
before the show.
We generally fly back late Sunday afternoon or Monday morning
depending on your show schedule.
When flying to the show, it is usually uneconomical to check the
MDG hazer as the fourth piece of baggage due to it's size and
weight. We can ship this out to your event in Canada via
FedEx or UPS ground in advance at-cost. You are
responsible for return shipping the equipment after the
show. There is no additional charge for the hazer other
than shipping at cost.
When flying to the show, you must provide [or pay for] ground
transportation to/from the airport, the hotel and between the
hotel and the show venue at the destination as required.
You will also be required to pay [at cost] for transportation
to/from Toronto International Airport or for parking our vehicle
at the airport [whichever costs less].
We will require accommodation
for any shows that involve more than a total of 8 hours of
driving and 8 hours on site at the venue in one 24 hour day; or
for any shows where we fly to the event.
Accommodation need not be a 5 star hotel [although we are always
happy to stay in such hotels], it can be a budget priced
hotel/motel as long as it is clean and quiet as our main need is
for sleep and showering. If possible, the accommodations
should be located within a short walk of the show venue.
You are responsible for arranging the hotel/motel in advance and
for paying the hotel/motel directly unless other arrangements
are made in advance.
You are responsible
for providing meals at or before the show if we will be on-site
for 8 or more hours. You may also have to provide meals
during the time we are traveling to and from the event. We
can arrange this in advance and can add the cost of meals to the
per-diem if that is more convenient to you.
For shows where we are flying to the event, you must provide all
meals at the destination and non-alcoholic refreshments such as
cold water or fruit juice while we are on-site at the venue and
during the performance.
We charge a Per-diem
fee which is designed to cover minor out-of-pocket expenses
while we are working for you. Our standard per-diem is $
20.00 for each day or part thereof we are away from home working
on your event. Per-diem does not apply to shows that are
within a 100 Km drive of Hamilton, Ontario unless exceptionally
long hours are involved,
In some cases the per-diem fee may be higher if we have to cover
the costs of meals while we are on the road to/from your event.
It would be extremely
helpful to us to have internet access on shows we fly to so we
can check E-mail. If you can not provide this
conveniently, just lest us know the location of the nearest Internet
Cafe or public access terminals and we can do E-mail from there.
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If we require a
deposit, then it must be paid in advance by the due date or your
booking will be cancelled and deposit returned. In some
cases, we may require advance payment of some expenses - we will
arrange this with you in advance.
Acceptable forms of payment for deposit/advance expenses are
Western Union, bank transfer or deposit to our account, money
order or bank draft sent via "signature required"
service [FedEx, UPS or express mail].
The balance of the performance
fee [and any expenses paid directly to us] is due and payable at
the venue after the system has been set-up and
demonstrated. We will not commence the laser show until we
have been paid in full or suitable arrangements have been made.
Acceptable forms of payment at the show are cash; or with
advance arrangements, certified company cheque or bank
draft/money order. We do not accept any other forms of payment on-site
at the moment.
If we are prevented
from performing the show due to circumstances beyond our
control, such as strikes, fire, flood, extreme weather
conditions, flight cancellations, power failure, show cancellation
or judicial interference, we still get paid in full if we have
commenced travel to the event or are already on-site.
We usually require a
performance agreement which can be concluded via E-mail or
fax. We usually operate on an informal basis with
returning clients who have a good track record.
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For the best results, the laser system should be set-up immediately
behind the DJ where a low stage is in use, or in front of the DJ
table when a high stage is in use. In either case, we must
arrange the laser so that static beams will be at least 3 meters
above the dance floor to comply with safety regulations.
The laser system is very compact and remote controlled so it
generally does not requite access during the performance.
In some cases, we may be able to "fly" the laser
system from the lighting truss if a proper trussing system is
provided. We can consult with your sound and lighting
provider in advance to arrange this.
Safety regulations require that the laserists be able to see the
beam paths through the venue at all times. Typically we
operate the system from the side of the stage next to the
DJ. If the stage is not large enough to accommodate the
laser control position, then a separate riser or staging must be
provided such that we can see over the heads of the audience
while standing on the stage/riser in order to comply with safety
In order to present the best visual experience for your show, we
need to be in control of the dance lighting so that we can
choreograph the lighting and laser together for maximum
effect. We are familiar with a wide variety of lighting
controllers and fixtures so we can operate almost any system.
You will have to arrange with your lighting provider to place
the lighting console or controller at the laser control
position. If the lighting provider insists that their personnel
must operate the lighting controls, then that person and the
controls must be located next to the laser control position so
we can communicate with them directly. For maximum
impact, we can work with your lighting provider to program some
of our unique lighting effects into the system before the show
Even though our system is very compact, we usually require
assistance to load the equipment into and out of the
venue. This usually requires about 15 minutes from a
couple of helpers when we arrive, and again after we have packed
the equipment at the end of the event.
When driving, we try to bring our own helper although one is not
always available or we may not bring a helper to keep costs to
you down [especially where overnight accommodation is
involved]. We may also recruit a local through the net to
assist us in return for a free pass to the show/party.
When we drive to the show, we are generally quite self sufficient
and usually only require a place on stage for the laser
scaffolding or tower and a small table for our control system.
When flying to the show, we need to cut down the amount of
equipment in order to have the most compact system as checked
baggage. We will need you to provide such items as:
cords to bring power to the laser projection system and the laser
tower or professional trussing to mount the laser system.
A proper professional
hazer [such as an MDG or DF50] with remote control if we are
not providing our own MDG hazer. Please discuss this
with us in advance as the proper haze is crucial to the
performance. Typical water based smoke machines are
not acceptable due to their large particulate size and short
"hang time" although they can be used in
conjunction with a hazer.
A sheet, scrim
or other screen/surface for graphics and animations
A small table
for the laser control system.
We can discuss these
staging requirement with you in advance and provide you with a
detailed list of our requirements.
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you need a thrilling visual experience, call Laser F/X
International, Hamilton, Ontario, Canada
Laser F/X International 905.523.7669 - All rights reserved.
Logos and trademarks are the property of their respective owners
- used by permission.